Frequently Asked Questions

Non-Discrimination Policy

Non-Discrimination Policy for Speakers

Introduction

At Speech Time Fun and Speech Retreat, we are committed to fostering an inclusive and equitable environment for all attendees, including our guest speakers. Our Non-Discrimination Policy is designed to ensure that all speakers are treated with respect and fairness and that the content presented reflects our commitment to diversity and inclusion.

1. Commitment to Non-Discrimination

• Equal Opportunity: We are dedicated to providing equal opportunities for all speakers regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by law.
• Inclusivity: We value diversity and strive to create an inclusive environment where a wide range of perspectives and experiences are represented. This commitment is reflected in our selection of speakers and the content presented at the conference.

2. Expectations for Speakers

• Respectful Content: All presentations must avoid discriminatory or biased language and should promote respect and understanding among diverse groups. Speakers are expected to present content that supports and values diversity and inclusion within the field of speech-language pathology.
• Professional Conduct: Speakers are expected to conduct themselves professionally and courteously, fostering a respectful environment for all participants. Any form of harassment, discrimination, or prejudice will not be tolerated.

3. Review and Compliance

• Content Review: The conference organizers reserve the right to review and assess presentation content to ensure it aligns with our non-discrimination policy. Speakers may be asked to modify their content if it is found to be inconsistent with these principles.
• Reporting and Resolution: Any concerns or complaints regarding discrimination or harassment should be reported to the conference organizers promptly. All reports will be investigated thoroughly and handled with confidentiality and fairness.

4. Accessibility and Accommodation

• Accommodation Requests: We are committed to providing reasonable accommodations to ensure that all speakers can participate fully. Speakers requiring accommodations should inform the conference organizers in advance so that appropriate arrangements can be made.
• Accessible Environment: We strive to ensure that the conference environment is accessible to all, including individuals with disabilities. This includes providing accessible presentation formats and support as needed.

5. Policy Enforcement

• Enforcement: Violations of this policy may result in removal from the conference program and other appropriate actions. Our priority is to maintain a respectful and inclusive environment for everyone involved.
• Ongoing Commitment: We are dedicated to continuous improvement and welcome feedback on how to enhance our commitment to non-discrimination and inclusion.

Conclusion

By adhering to this Non-Discrimination Policy, speakers contribute to a positive and equitable experience for all conference participants. We appreciate your cooperation and dedication to fostering an inclusive environment.

For any questions or additional information regarding this policy, please contact the Speech Retreat team at [email protected].

Effective Date: January 2024

Professional Conduct Policy

 Professional Conduct Policy for Guest Speakers

At Speech Time Fun and Speech Retreat, we strive to create an enriching and respectful environment for all participants, including our esteemed guest speakers. This Professional Conduct Policy outlines the expectations and guidelines for guest speakers to ensure a positive and productive experience for everyone involved.

1. Professionalism and Expertise

• Knowledge and Competence: Guest speakers are expected to present content that reflects their expertise and up-to-date knowledge in the field of speech-language pathology or related field. Presentations should be evidence-based, relevant, and appropriate for the conference audience.
• Preparation and Rehearsal: Speakers should come well-prepared, with a clear understanding of their topic and the format of their presentation. It is recommended that speakers rehearse their presentations to ensure smooth delivery.

2. Respectful Communication

• Engagement: Guest speakers should engage with the audience in a respectful and inclusive manner. This includes addressing diverse perspectives and avoiding discriminatory or biased language.
• Interaction: During Q&A sessions and discussions, speakers should listen attentively and respond thoughtfully to questions and comments from attendees.

3. Integrity and Ethics

• Disclosure: Any potential conflicts of interest should be disclosed prior to the conference. This includes financial or professional relationships that might influence the content of the presentation.
• Accuracy: Information presented must be accurate and based on credible sources. Speakers should avoid making unfounded claims or presenting personal opinions as facts.

4. Presentation Standards

• Content Appropriateness: Content should be suitable for a professional audience and adhere to the standards of the speech-language pathology field. Sensitive or controversial topics should be handled with care and respect.
• Visual and Verbal Communication: Presentations should use clear, professional visuals and language. Avoid the use of jargon or technical terms without adequate explanation for the audience.

5. Confidentiality and Privacy

• Respect for Privacy: Speakers should avoid sharing confidential or private information without permission. This includes respecting the privacy of individuals and organizations mentioned in the presentation.

6. Compliance with Conference Policies

• Adherence to Schedule: Speakers should adhere to the allotted time for their presentation and be punctual for all scheduled sessions and meetings.
• Technical Requirements: It is the responsibility of the speaker to ensure that all technical requirements for their presentation are met. Any special requests or needs should be communicated to the conference organizers in advance.

7. Professional Conduct

• Behavior: All interactions with attendees, organizers, and other speakers should be conducted in a professional and courteous manner. This includes adhering to conference etiquette and addressing any conflicts or issues in a constructive manner.
• Dress Code: Speakers are expected to dress in attire appropriate for a conference setting of other professionals.

8. Feedback and Improvement

• Receptiveness to Feedback: Speakers should be open to feedback from attendees and organizers and use it constructively to improve their presentations.
• Continuous Improvement: The conference values ongoing professional development. Speakers are encouraged to reflect on their performance and seek opportunities for growth.

Conclusion

By adhering to this Professional Conduct Policy, guest speakers will contribute to a successful and respectful conference experience for all participants. Thank you for your commitment to excellence and professionalism.

For any questions or clarifications regarding this policy, please contact the Speech Retreat team at [email protected]

Effective Date: January 2024

Intellectual Property Rights

Speech Time Fun Intellectual Property Rights 

•  Recording and Use of Speaker’s Session

The Speaker hereby grants to the Organizer the non-exclusive right to record and display the Presentation on a secure site for all paid attendees to view. The Organizer will not modify or edit the content of your Presentation. You also agree to allow the Organizer to use your name, likeness, photograph, video or audio tape, and transcription of your Presentation in any format and media recorded by the Organizer in connection with the Speech Retreat or the use and promotion of your Presentation.

• Ownership of Materials

The Speaker warrants and represents that their presentation, handouts, and related materials are factually accurate and contain no matter libelous or otherwise unlawful. The Speaker further warrants that such presentations, handouts, and related materials are either:

• the Speaker’s own original work or,
• available for use without permission because they are in a public domain, or
• when materials utilized in the presentation are not the Speaker’s own original work or in a public domain, they are either
• presented with the permission of the originator/owner of the material, or
• are believed to be within the “fair use” exemption of copyright law which includes use for purposes of criticism, news reporting, commentary, teaching, and research.

•  Speaker Trademarks and Materials 

Subject to the terms and conditions of this Agreement, the Speaker grants the Organizer the non-exclusive right to use the Speaker’s trade names, logo designs, trademarks, photograph, and company descriptions as provided in Speaker’s marketing materials in connection with the Speech Retreat November 2024 or the use and promotion of the Presentation. These assets may be used in any medium of advertising, promotional products, or marketing materials distributed solely in connection with the Speech Retreat. The Organizer agrees to use materials according to the Speaker’s trademark usage guidelines. The Speaker authorizes the Organizer to use his/her name, likeness, photograph, and biographical data in connection with the use and promotion of any

The Speaker agrees to provide the below items to the Speech Retreat no later than the dates specified.

• Promote Speech Retreat November 2024 via Speaker’s social media platforms
• Logo, photograph and biography for use in advertisements and promotion by: [date]
• Final presentation deck in your presentation format by: [date]
• Final handout of your presentation in PDF format by: [date]
• Optional downloadable material/digital swag that the Organizer can make available to the attendees via their website or email (i.e. a pdf download, educational materials, etc) by: [date]
• The Speaker agrees to be available at a predetermined date and time 1-2 weeks prior to the retreat for a 15-minute rehearsal and technical check
• The Speaker agrees to log into the virtual event platform (Zoom) 10 minutes prior to their presentation start time
• During their presentation at the Speech Retreat the Speaker agrees to be in a quiet space with adequate lighting and a strong internet connection